ground rules for workshop participantsground rules for workshop participants

0000068326 00000 n Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. 48. endobj It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. lAd600o```_ @+NPcav30i& 0 S!R endstream endobj 55 0 obj 144 endobj 14 0 obj << /Type /Page /Parent 9 0 R /Resources 15 0 R /Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ] /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj 15 0 obj << /ProcSet [ /PDF /Text ] /Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >> /ExtGState << /GS1 46 0 R >> /ColorSpace << /Cs6 20 0 R >> >> endobj 16 0 obj << /Type /FontDescriptor /Ascent 891 /CapHeight 656 /Descent -216 /Flags 34 /FontBBox [ -568 -307 2028 1007 ] /FontName /AOEMFN+TimesNewRoman /ItalicAngle 0 /StemV 94 /XHeight 0 /FontFile2 44 0 R >> endobj 17 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 32 /Widths [ 300 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMEH+KristenITC-Regular /FontDescriptor 19 0 R >> endobj 18 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 151 /Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0 0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333 389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0 0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500 500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMFN+TimesNewRoman /FontDescriptor 16 0 R >> endobj 19 0 obj << /Type /FontDescriptor /Ascent 1027 /CapHeight 0 /Descent -332 /Flags 32 /FontBBox [ -191 -332 1249 1028 ] /FontName /AOEMEH+KristenITC-Regular /ItalicAngle 0 /StemV 0 /FontFile2 45 0 R >> endobj 20 0 obj [ /ICCBased 47 0 R ] endobj 21 0 obj 564 endobj 22 0 obj << /Filter /FlateDecode /Length 21 0 R >> stream Different participants get different lists of ground rules for conducting effective workshops. Be present, and dont attend to non-meeting business. What are some of your ground rules? Do your homework. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Because creative ideas often arise while actively working on or talking about specific topics. All Rights Reserved. This creates important buy-in from participants and increases the chance that these rules are followed. It's a great meeting rule to put the group into a forward-looking mindset. Repeats may require the ground rule being restated. 15. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. 6. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. 0000005225 00000 n 0000001227 00000 n 5. Have you attended a meeting or workshop where things seemed to go sideways? But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Respect each others thinking and value everyones contributions. How? endobj Behavioral ground rules are more useful. Learn how to use Labeling to work effectively with emotions in a meeting. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Be prepared to contribute to achieving the meeting goals. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. Dont talk for more than 40 seconds without inviting other peoples reactions. TR]k~ioO. 53. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Your team may make a lower-quality decision because that persons contributions were not heard or because the person is not committed to implementing the decision. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Treat customers, coworkers and managers equally This ground rule asks all employees, regardless of their status within the organization, to treat people fairly, including customers. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. 70. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Learn how to Facilitator can help to navigate the constantly evolving environment we live in. Take notes during the workshop. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. Another adage my wise advisors tell . Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. Arrive on time for the workshop. Come to the meeting with a positive attitude. Interested in learning more about our train the trainer courses? 54. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. Distribute different lists. Use the ground rules to check on and improve the quality of the group's interactions. If the rules are too many, it is easier for participants to forget them. 22. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. %PDF-1.3 % Use case: Handling and avoiding conflicts. The following are common examples of ground rules. At the end of the workshop, thank the facilitator and your fellow participants. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Share meeting reports with meeting participants. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). 0000008050 00000 n It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. Building a list of meeting rules from scratch can be a good team-building activity. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. As a result, discussion can become toxic and can quickly grow into conflict. 0000068101 00000 n Share the selections.. Blow a whistle to announce the end of the 3 minutes. 0000002204 00000 n Meeting How Tos Decisions Making Return on time after breaks. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. Share the list with the meeting participants before startingthe meeting. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" This is where meeting ground rules come in to play. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. 2. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. 21. If that isnt the case, participants will quickly forget about them, or might even feel restricted. Learn about other peoples background. '#96ki/)FspgX[J;ZQMIM%RYkGH6m,Okh +,@a)O+`lhH]2OLMv1r#sZ,C,y2$Z R= ' aqi?! Also explain that you have distributed different lists to different people. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. Align them with yours. Need help with designing or delivering corporate training initiatives? This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Arrive on time for the workshop. Select those that are appropriate to your group's needs. Blame or judgment will get you further from a solution, not closer. If you state a problem or disagree with a proposal, try to offer a solution. How? Dont ask questions for attacking other peoples ideas. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. Note pending issues and schedule follow up meetings as needed. endobj Ask each participant to review all the ground rules in the list and select the two most important ones. Honest and constructive discussions are necessary to get the best results. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Identify actions based on decisions made, and follow up actions assigned to you. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Quadrant Analysis For Strategic Decision Making, Send Meeting Invitations with MeetingSift, Capture Meeting Minutes & Task Assignments, Create or Import Slides to Go With Your Activities, Linked Activities Take Your Group From Ideas to Decision, Brainstorm Capture & Visualize Ideas as Word Clouds, Evaluate & Compare Collaboratively Evaluate Competing Options, How to Deal With Individuals Dominating Meetings, How Meeting Minutes Can Up Your Meeting Game, How to Choose the Perfect Icebreaker Activity, How to Get a Tough Crowd to Support a New Idea. 0000008589 00000 n 35. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Quality of the workshop, thank the Facilitator and your fellow participants to run productive and fun, everyone! 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