how to indent second line in excel cellhow to indent second line in excel cell

6) Hit Ctrl-C to copy this space. This, however, can be done with a work-around that is not very elegant. To indent individual lines of text, use the space bar to insert the desired space. Click the arrow next to the Pattern box, and then click the pattern style and color that you want. To quickly create a hanging indent using the ruler, see Create a hanging indent. Select the cell or cells that you want to indent. Press OK. Each indent moves the contents of the cell to the right by about three characters. How to Apply the Same Indentation to Other Cells by Pasting Formatting. With the General format, anything you type into the cell is usually left as-is. (Make sure the cursor is not blinking within the selection.). Make sure you remember the number of spaces you entered in case you need to repeat it with other lines. If the format contains AM or PM, then the hour is based on the 12-hour clock. For example, you can insert bullets in your cells and then indent the text and the bullets. Note however, if you use that cell in a calculation, the full four digits to the right of the decimal are used. If blank cells to the right also have the Fill alignment, they are filled as well. Then, select X Y (Scatter) or Bar in the left panel and choose an option. For example, if the number format is (000) and you type 12 in the cell, the number (012) is displayed. You can see a preview of your settings by reviewing the Preview section of the dialog box. Just right-click on the indentation icon and then click on the Add to, How to Indent in Excel (3 Easy Ways + Keyboard Shortcut), FREE EXCEL TIPS EBOOK - Click here to get your copy, Indenting Individual Lines in the Same Cell, How to Remove Cell Formatting in Excel (from All, Blank, Specific Cells), How to Insert a Check Mark (Tick Mark) Symbol in Excel, Remove Spaces in Excel Leading, Trailing, and Double, How to Split a Cell Diagonally in Excel (Insert Diagonal Line), Select the cells where you want to apply the indentation, In the Alignment group, click on the indent icons (based on whether you want to indent left or right), Double-click on the cell (or press F2 to get into the edit mode), Place the cursor where you want to insert in the indentation, Enter the space character to get the desired indentation. To indent an entire cell, first, open your spreadsheet with Microsoft Excel. You must log in or register to reply here. 1. Lets imagine you have a cell whose content is separated with the help of a line break, and you want only one line to be indented. You can do this by selecting the text (like click within the text at the top, not just select the cell). Choose Right to align text to the right with a ragged left edge (Ctrl+R). Select Exactly > At to set fixed line spacing, expressed in points. Below is the keyboard shortcut you can do to that: To use this shortcut, select the cells where you want to apply the indent and then press these keys in succession (one after the other). On the "Home" tab, in the "Alignment" section, click "Increase Indent" (an icon with four lines . He has been writing tech tutorials for over a decade now. That was all about indenting text in Excel and we hope to have shed light on a simple thing today. This will still make it look like a cohesive chunk with the indent defining a different set of information. When this option is turned on (and the worksheet is protected), you cannot do the following: If you want to be able to type data in some cells after protecting the worksheet, make sure to clear the Locked check box for those cells. Pressing the [Tab] key in Excel does not indent text in a cell; it simply moves the cell pointer to the next cell. Under Text alignment, you control the horizontal, vertical alignment and indention. Select the Cell, Column, or entire sheet in which you want to add indent. For example, if you have a narrow column and you type a long string of digits like 123456789, the cell might instead display something like 1.2E+08. Click "Wrap Text" on the home tab of your Excel sheet to create several lines of text that fit within the column's dimensions. Go to the Data tab > Outline group, and click the Ungroup button. You can select one or multiple cells. Microsoft Excel lets you add an indent to an entire cell, as well as to a specific line within a cell. Click the "Wrap Text" icon. Display whatever text is inside the quotation marks. Launch the Format Cells dialog box by right-clicking the selected cells and selecting Format Cells from the right-click context menu. In the Format Cells dialog box that appears, switch to the Alignment tab. Click OK out of this form and the first one. See the table below for details on all the available symbols. Aligns cell contents along the bottom of the cell. Elapsed time, in hours. Finally, press the space button multiple times according to the space you need. Choose First line > By to indent the first line of a paragraph. In the spreadsheet, select the cell in which you want to add an indent. To quickly double space your entire document, see Double space lines in a document. Sometimes, adding an indent to your text or numbers makes them look nicer. The same font is used on both the printer and the screen. To do that, select the cells where you want to decrease the indentation (weve selected the non-adjacent cells by holding down the Ctrl key). Menu. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break. At the bottom of the dialog box, the Preview box shows you how the options look before you apply them. All options have their bright moments and it really depends on the dataset. Yes, we are alone in this; do note how the indent command buttons gray out when we need them. Choose Cells from the Format menu. Check out our guide to learn how to do that. So, if you dont want the numbers to become left-aligned, select them separately. These instructions will show you how to change a cell's text alignment, so that the text wraps within the cell. The m or mm must appear immediately after the h or hh symbol, or Excel displays the month rather than the minute. Applies a border with the currently selected style and color to all vertical sides in the interior of the currently selected group of cells. The text in the selected cells will be indented to the right. For example, you can specify the number of digits to the right of a decimal point, or you can add a pattern and border to the cell. When you press Enter to start the next paragraph, its first line will be indented. Select the cell (s) whose entries you want to indent. Below are the steps to add an indent to multiple lines in the same cell: In case you want to have the indentation in multiple lines, you need to place the cursor at each line and add the space characters. If there is text typed in the cell, the text from the cell is placed in the format where the @ symbol appears. Why dont we start with inserting a line break? So, if you have multiple lines in the same cell, all the lines would be indented. If you do not format the cell as a fraction before typing the value, you may have to type a zero or space before the fractional part. Select Left to align text to the left with a ragged right edge (or use the keyboard shortcut, + L). Display the hour as a number without a leading zero. The Merge Cells option combines two or more selected cells into a single cell. Cheers to learning and experimenting! The following is a list of available settings for text alignment: There are some additional miscellaneous text alignment controls in the Text Control section of the Alignment tab. Indents the paragraph on the right by the amount you choose. For example, if you type 36526 into a cell and then press ENTER, the cell contents are displayed as 36526. I know the manual way, by using alt enter for each line, but is there a way to do it with VBA script, etc.? Suppose you have a data set as shown below and you want to intend the numbers a little to the right. Note: you can open the Format Cells dialog box with the keyboard shortcut Ctrl + 1. Excel separates thousands by commas if the format contains a comma surrounded by '#'s or '0's. The brief on this is that the text must first be sorted into lines by going into edit mode in the cell and adding a new line by Alt + Enter with the cursor positioned at the beginning of the text that is to become the new line. The current indent setting is displayed next to the Horizontal alignment menu. aligns the decimal points for the numbers 8.9 and 88.99 in a column. The text will shift into two lines within the selected cell. To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break. This feature is helpful when you want to avoid changing the column width for the entire column. Everything to the right of the cursor will move to a new line in the same cell. Place the cursor before the word in the text where you want the line break (weve chosen the word Tabby). You can always ask an expert in the Excel Tech Communityor get support in the Answers community. You can utilize the required format type under the custom option. When text is left-aligned, the indent is from the left edge of the cell. The Font option on the Font tab allows you to choose a typeface. The list of choices in the Font Style list varies depending on the font that is selected in the Font list. Under Indentation, in the Before text box, click the arrow to approximately .5". Display the day as a number with a leading zero when appropriate. You can rest the mouse over a color to see a ToolTip with the color name. The character spaces are based on the standard font and font size selected on the General tab of the Options dialog box (Tools menu). Centers cell contents in the middle of the cell from top to bottom. Unfortunately, you can not do that using the indenting options covered above. Selecting any text element in the object will give access to text editing options. Then, take the cursor to the leftmost side of the cell. Use the Paragraph window to set your hanging indent. 2. 3. You can help keep this site running by allowing ads on MrExcel.com. If you have found this article helpful show your love by sharing it with your friends & colleagues. How-To Geek is where you turn when you want experts to explain technology. See Collapse or expand parts of a document to learn more. Also, make sure to adjust column width so you don't get any format surprises when adding indents. These controls are Wrap Text, Shrink to Fit and Merge Cells. Looking for money-saving deals on Microsoft Office? You can do this by manually adding the space characters before the lines in which you want to add the indent. This is because the cell remains in the General number format. In Excel, you can put a border around a single cell or a range of cells. You need to press these keys in succession, one after the other. Options include: the number of decimal places, and the symbol used for the currency. Follow the steps given below. For example, the following number format formats all numbers greater than 100 as green, all numbers less than or equal to -100 as yellow, and all other numbers as cyan: [>100][GREEN]#,##0;[<=-100][YELLOW]#,##0;[CYAN]#,##0. 3. To quickly create a first line indent using the ruler, see Create a first line indent. By default, all cells in a worksheet have the Locked option turned on. and you type 3 in the cell, the value 3! The indentation will be removed. Press the Spacebar until youve got the desired indentation. Click the Home tab, and then click the Paragraph dialog box launcher. Choose Center to center text with a ragged left and right edge (Ctrl+E). You can help keep this site running by allowing ads on MrExcel.com. The underlines are drawn below the descenders of characters like "g" and "p.". 1. 5. However, I am hoping there is a way to set indents to all rows except the first, as shown in Fig. For example, if the number format is 0! Aligns contents at the right edge of the cell. Repeat the next character in the format enough times to fill the column to its current width. You may want to indent one line using the. Moves in the right side of the paragraph by the amount you choose. You cannot enable a strong encryption file by using these settings. If you prefer using the mouse instead, Excel has the options in the ribbon where you can indent with a click on a button. You can use this same Font tab to format individual characters. You choose your typeface for the selected cell by clicking a name in the Font list or typing a name in the Font box. Messages. Or press Shift + Alt + Left Arrow which is the Ungroup shortcut in Excel. Click Home in the top toolbar. You can return the background color formatting for the selected cells to their default state by clicking No Color. Tap the place where you want a line break, and then tap the blue cursor. This is useful for lining up negative and positive values in different cells of the same column. Excel displays a number to the right of the "E" symbol that corresponds to the number of places the decimal point was moved. Press CONTROL+OPTION+RETURN to insert the line break. This bar shows the current status of indents. By default, all worksheet cells are formatted with the General number format. If you are working with a formula that returns a time where the number of hours exceeds 24, use a number format similar to [h]:mm:ss. For example, if the format is 0.00E+00 and you type 12,200,000 in the cell, the number 1.22E+07 is displayed. This method takes a little bit longer than the others, but it can save you some time when you need to apply several formatting settings at once. All Rights Reserved. To protect a worksheet, point to Protection on the Tools menu, click Protect Sheet, and then select the Contents check box. Text alignment settings in Excel affect indenting in the following ways: 4. To begin a new paragraph, typically you tab before typing, creating an indent on the first line. To type it as a fraction, type 0 1/4 in the cell. Applies a border with the currently selected style and color to the top of the cell(s) in the selected region. You can also use the Pattern list to apply two-color patterns or shading for the background of the cell. This quick-and-dirty method will come in handy for those who prefer using the keyboard. 7. This looks like a blue left-right arrow in the Alignment section. How can I set the 2nd line of a word wrapped merge cell to indent? Select the Subscript check box to format the selected text or numbers as subscripts (below). Step 3: The Protection tab offers you two options for protecting your worksheet data and formulas: However, neither of these two options takes effect unless you also protect your worksheet. For our example, we will select rows 3, 4, and 5. Note: One-half inch is the typical measurement for indenting a hanging paragraph. For a better experience, please enable JavaScript in your browser before proceeding. 4) paste the text it into the cell. However, the underlying custom number format is transparent to you. Excel does not display the backslash. To create a custom number format, click Custom in the Category list on the Number tab in the Format Cells dialog box. Depending on the font size and style, two or three space characters may be equal to one indent. Choose the account you want to sign in with. Choose Hanging > By to create a hanging indent. In our case, we will press it ten times in a row. Digit placeholder. The only option is the number of decimal places. LOG on the first line, and then press ENTER to move to the next line. Click the location inside the cell where you want to break the line or insert a new line and press Alt+Enter. If you would like to add a staircase type look, you can select the cell, indent once and continue to add indents to the rest of the lines manually. From beginner-friendly tutorials to advanced formulas and VBA guides, this site offers a wealth of information to help you work more efficiently and effectively. To remove an indent, click the Decrease Indent option, which is just beside the Increase Indent option. 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Since we launched in 2006, our articles have been read billions of times. Now subscribe to Excel Trick and get a free copy of our ebook "200+ Excel Shortcuts" (printable format) to catapult your productivity. Some buttons on the Border tab are unavailable (dimmed) when you only have a single cell selected. Double-click on the cell (well take B4 as an example) or click once and press the F2 key to enter editing mode. You can indent to the left or to the right in a cell. How to Add Indentation with a Second Column. The closest available font is used for printing. Choose Double to double-space text. Although Excel is built for some very different purposes when compared with Word processors, but it certainly does give you the ability to easily intent information within a cell. Format cell options. Digit placeholder. Select Multiple > At to set line spacing as a multiple expressed in numbers greater than 1. When you choose this, Left and Right become Inside and Outside. This option of indenting text lies in the Format Cells dialog box. You can customize these cells' borders from their default settings by changing the line style, line thickness or line color. Switch to the "Insert" menu. To include a background color with the pattern, click a color in the. ExcelTrick.com offers a variety of resources to help users improve their Excel skills. Finally, there are scenarios where Excel may automatically change the number format from General to something else, based on the characters that you typed into the cell. This font is installed for screen display only. In case you have multiple lines in the same cell, you may want to indent only some of the cells and not the others. Select one or more cells you want to indent (B4:B13). Select 1.5 lines to space text one-and-one-half times that of single spacing. Skip the width of the next character. Keep hitting this key until the desired result is achieved. To shade cells with patterns, follow these steps: If you do not select a pattern color, the pattern is black. For the days when left, right or center-aligned don't cut it, welcome to the tutorial where you learn how to Indent text in Excel. The address of a cell is given by the . Then go to paragraph properties on the right. Even for text aligned to the right, you have to increase the indent to make the text-indent towards the left. Options include: the number of decimal places, whether or not the thousands separator is used, and the format to be used for negative numbers. Microsoft Excel is a spreadsheet, developed by Microsoft for Windows, macOS, Android and iOS. Use this method if your text extends beyond the right side of the cell. Press Alt+Enter to insert the line break. For example, if the custom format is #.## and you type 8.9 in the cell, the number 8.9 is displayed. For example, if the text is in 10-point font, you can specify 12 points as the line spacing. Indent Text Within Spreadsheet Cells in Excel, Select the cell(s) whose entries you want to indent. Text can be inserted in Excel cells easily, and you can format the text using Excel's built-in tools. Double click on the cell and manually insert spaces at the beginning of each line break. Place the cursor at the beginning of the third line and indent it twice as much as the second line (e.g. Display the day as a full name (Sunday-Saturday). On the Home tab, in the Alignment section, click Increase Indent (an icon with four lines and a right-arrow). Note:You cannot start a new line of text in Excel for iPhone. Thats why using the built-in indentation tools is always a better choice. 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